TSCI Family Council Meetings

TSCI Family Council Meetings

WHO:  All TSCI-approved visitors

WHAT:  TSCI Family Council Meeting

The purpose of the Family Council is to provide an avenue for participants to communicate directly with members of the TSCI administration, identify areas that may be in need of improvement and to get feedback on those ideas. While it is important to remember that change will not be immediate, this forum gives us an opportunity to discuss the aspects of change. The meeting will last up to one hour. 

WHERE:  TSCI Visiting Room 

WHEN:

Meetings will last up to one hour.

SMU/ISDP Wednesday January 31, 2018 4 p.m.
Housing Unit 1 Thursday February 1, 2018 4 p.m.
Housing Units 2 and 3 Friday February 2, 2018 4 p.m.

TOPICS OF DISCUSSION:

Issues of general concern – relative to visiting
Suggestion for improvement – relative to visiting



GROUND RULES:

Meetings will begin and end on time
Dress code for meetings will be the same as visitation dress code
No one inmate will be discussed
No one staff member or group of staff members will be discussed
Interruptions of staff and other attendees will not be allowed

Items to be added to the next agenda will be determined through discussions at each meeting
Meeting minutes will be taken and available for participants at the next visiting session and posted on the bulletin board in the lobby waiting area

**Individual inmate's programming needs or transfer requests will not be discussed at this meeting. 


MEETING MINUTES:

11/3/17 – HU #2 and 3

Facilitator: Associate Warden Bulling-June

Recorder: Deputy Warden Secretary Jepsen

Issues Discussed:

Communication:

The meeting was rescheduled and visitors did not receive notice. The notice with the incorrect date was still posted in the Gatehouse. It was asked if an email could be sent out to one person and they could then notify the group. The updated notice was posted a week in advance; however it did not get reposted at the check-in counter. AW Bulling-June will ensure all changes are made in each area in the future.

Website:

The website is tricky to find information regarding this Family Council meeting. This was previously changed and is pretty easy to find the information. Notice is posted approximately one month in advance for the meetings. However, a lot of things can happen within a month and last minute changes may need to be made.

Backdrop for pictures:

Visitors like the new backdrop. There will be a new backdrop for Christmas.

Email Server:

It seems the email server is down a lot. HU3 has a lot of issues with it. Hoping the new contract will alleviate a lot of the issues.

Tablets:

Will the phone time increase when tables are received and when will they receive them? Yes – it will increase to one (1) hour a day. Each inmate will be issued one tablet and a pair of earbuds free of charge. We do not have an official day they will be distributed. We are not the first facility to receive them. A walk through has been conducted, so hopefully they will be received soon.

Accommodations for impaired hearing:

What will be done for the inmates who are hard of hearing or have hearing aids? This is still being looked into. The old phone system will still in place for hearing impaired until new system works correctly.

Medical:

There has been a lot of frustration with the medical department. There is a new Department Medical Director and there have been a number of changes in practices and policy.

Vending Machine:

Would like vegetarian options in the vending machine. Would like to see salads, pretzels & dip, etc. A survey was conducted regarding the vending machines. Business Office is working on getting healthier options and new machines.

Rules for meetings:

How strict are the rules listed on the memo for the meeting? A lot of issues can be discussed and questions will be answered. However one specific inmate issues will not be discussed. This meeting is not for personal issues.

Visiting Room chair arrangement:

Do not like setup. It is difficult for people that have hearing issues.  The current seating arrangement is so staff can monitor interactions and have better access without obstacles. If there is an issue with hearing, please ask staff to move closer to accommodate for hearing issue.

Holiday schedule:

The Unit Administrator is working on it. It will be posted on the website, visiting room and gatehouse the week of November 6th, 2017.